For Hennepin County employees


Time off to vote

Your supervisor administers and approves this leave of absence. 

If you are legally able to vote in a regularly scheduled state primary or general election, you may be absent from work to vote on that election day without deduction from wages.

Where possible:

  • Vote before or after work
  • Give 48 hours notice

Rules

  • Absence is limited to the time necessary to go to the polling place, cast a ballot and return to work. 
  • Some union employees' absences may not exceed 2 hours.  See labor contracts.
  • Taking time off to vote and not casting a ballot shall be subject to disciplinary action. 


Use these time reporting codes on your timecard

APEX:  Code as Regular Hours.

One Office (Public Works employees only): 
Code as ELECT (LWP-Election).

WorkForce Director (Sheriff’s Office employees only):
Code as ELC (Election Leave Pay).

 Time off to vote is governed by M.S. 204C.04 and 
Human Resources Rules, Section 12.11c

Time off to serve as an election judge

Your supervisor administers and approves this leave of absence. 

If you are selected to serve as an election judge, you may be absent from work without penalty.

Rules

Give at least 20 days advance written notice* to your supervisor.  Include certification from the appointing authority stating the:

  • Hourly compensation you will be paid as an election judge and 
  • Hours you will serve

*The 20-day advance notice requirement can be waived by your supervisor.

NOTE: Hennepin County may restrict the number of persons to be absent from work for this purpose to no more than 20% of the workforce at any single worksite.

Compensation

  • You will receive your regular pay and benefits.
  • Depending on how you code your timecard, election judge pay may need to be remitted to the Hennepin County Treasurer.  
  • You may keep reimbursement for mileage and parking.
  • See your payroll contact if you have questions.

Use these time reporting codes on your timecard

If you use PTO, vacation, or SLWOP to cover time off, you keep Election Judge pay

APEX:  Code as Election Judge Pay - EJDG**

One Office (Public Works employees only):      
Code as ELECT – (LWP Election)**

WorkForce Director (Sheriff’s Office employees only):      
Code as ELJ (Election Judge Pay)**

**If you use the “Election Judge Pay" code, you must remit election judge pay to the Hennepin County Treasurer for the hours you were gone.

Time off to serve as an election judge is governed by 
M.S  204B.195 , M.S. 204B.21, Subd. 2. and
Human Resources Rules, Section 12.11c